BOTA AGM: Committee Positions

Committee Position Roles

Find below a brief description of the roles for each committee position. AGM 2018 will be held on Friday 16th November 2018 (last day of BOTA congress).

President
Vittoria Bucknall

Contact

Responsibilities:

The responsibilities of President are multifaceted. Primarily, the president is responsible for leading the BOTA committee during the BOTA academic year to deliver to its members, an educationally sound congress & summer school, national audit and research collaboratives, fellowship opportunities and the completion of tasks set by short life working groups such as the HammerItOut campaign. The President is the ‘face’ of BOTA and the main point of contact for trainees, specialist societies and industry alike. The President is the advocate of all BOTA members at committees such as the Royal College of Surgeons and the BOA Council, where the President will speak up on behalf of all BOTA members for the benefit of their training and wellbeing. 

A typical week:

It is common that in a busy council week, the President will be expected to attend and contribute to the BOA educational committee, BOA Council and then the RCS educational committee and RCS Council. A week such as this occurs once every two months. Additionally, there are a number of ad hoc meetings that can occur at short notice. Many meetings such as these take place in London. In between times, the President will address by electronic communications any questions or assistances required from within the committee or outwith BOTA. The President can expect to spend between 1-2 hours a day minimum in this regard.

Desirable skills:

  • Highly organised
  • Sociable
  • To be available – particularly at short notice
  • Ability to integrate quickly into a team
  • Ability to delegate
  • Conflict resolution
  • Ability to understand different view points and be flexible on your own
  • To speak on behalf of the membership and put personal views to one side
  • Leadership skills
• Royal College of Surgeons England Council. • Royal College of Surgeons England Education Committee. • Royal College of Surgeons England Future of Surgery Commission. • Royal College of Surgeons England Careers and Membership Committee. • Royal College of Surgeons – Regional Representative Congress. • British Orthopaedic Association Council. • British Orthopaedic Association Education Board Selection Design Group – HEE.
Attended Meetings
Vice President
Matthew Brown

Contact

Responsibilities:

Providing executive support and direction for the BOTA committee. Primary communication with 29 UK Regional Representatives (formerly known as Linkmen), including dissemination of information and seeking annual regional reports for publication in JOINT. Organising Trainer of the Year award (annual) and TPD award (every two years). Includes organising regional nominations, shortlisting and interviews. Trainee representative on national JCST committees, which requires advance preparation, attendance in person and formulation of a written report for publication on our website. Organising annual TPD Forum at the BOTA Educational Congress, which includes liaising with UK TPDs and facilitating the session at Congress.

A typical week: -

Desirable skills:

  • Broad understanding of current training and education matters relevant to T&O
  • Exemplary interpersonal skills suitable for high level committee work
  • Able to generate and deliver ideas for improving training and the wellbeing of UK trainees
  • Leadership skills and the ability to enthuse and influence colleagues
• Joint Committee on Surgical Training (JCST). • Joint Committee on Surgical Training Quality Assurance (JCST QA)
Attended Meetings
Past President
Simon Flemming

Contact

Responsibilities:

The Immediate Past President provides advice, institutional or organisational memory and leadership to the BOTA committee, regarding past practices and other matters. The goal is to assist the President and their committee in working towards the goals of BOTA. The Immediate Past President supports the president and executive on an as-needed basis. The Immediate Past President can perform the duties of the President in the absence or disability of the President.

A typical week:

The Past President may attend a meeting if needed to stand in for a senior member of the committee, if presenting or continuing work from their tenure as President or if their experience will add value to the discussions. Most commitments are electronic; communicating via email or messages.

Desirable skills:

  • Have been BOTA President
  • Leadership, mentoring, communication, diplomacy
-
Attended Meetings
Secretary
Alastair Faulkner

Contact

Responsibilities:

The BOTA secretary has a number of important responsibilities. Firstly, they are responsible for organising the meeting venue and accommodation for committee members throughout the year. Additionally they will be responsible for organising accommodation for faculty during the BOTA Educational Congress and any other appropriate members as guided by the executive committee. Another key role for the secretary is that they are responsible for formulating the agenda and taking the minutes for the committee meeting. They have the responsibility of creating an agenda that insures meetings run smoothly and to time. They are additionally responsible for organising any committee social activities in the evening. As the secretary is primarily responsible for booking venues, they have to insure good financial acumen to ensure that expenses are recorded appropriately for the treasurer. They have an important role and sit on several committees as representative of BOTA and write reports for distribution on the website.

A typical week:

Researching meeting and accommodation venues. Answering or actioning any email correspondence. Booking venues and insuring reimbursement from the treasurer. Compiling agenda points from the committee for the next meeting. Liaising with executive committee.

Desirable skills:

  • Planning and organisational skills
  • Communication – work closely with executive committee
  • Good financial acumen
• Intercollegiate Basic Surgical Examinations Committee meeting (ICBSE). • Intercollegiate Basic Surgical Examinations Internal Quality Assessment meeting (ICBSE IQA). • eLogbook meeting
Attended Meetings
Education
Patrick Williams

Contact

Responsibilities:

As Ed Rep your main responsibility is to organise the annual Educational Congress. You are expected to sort the venue, programme, social activities and faculty. You get help with all of these from the rest of the committee and you have to be able to manage the team effectively. You also help with the organising and running of the BOTA summer school event although this is more advisory. You are also the BOTA representative to a number of committees and are expected to present the BOTA standpoint to these groups.

A typical week:

I spend between 2 and 3 hours a week sorting emails and working on the various spreadsheets I use to keep organised.

Desirable skills:

  • Organisation
  • Leadership
  • Team working
• BOA Education Committee. • BOA Training Standards Committee.
Attended Meetings
Treasurer
Pete Davies

Contact

Responsibilities:

Working with executive committee to ensure enough sponsorship is obtained for congress.  Sending out invoices to companies who are advertising on the website of sponsoring congress.  Paying bills and ensuring committee members receive their expenses in a reasonable time frame.  Keeping fastidious records of all income/expenditure.  Overall financial awareness of BOTA to ensure sustainability.  Attending committee meetings, BOA, BOTA congress and occasional committees to cover for other members of team.

A typical week:

Once mid-week and once at weekends I aim to check my emails and act accordingly. Probably takes approximately 3 hours per week to complete BOTA tasks.

Desirable skills:

  • Organised
  • Able to use Microsoft excel and word
  • Teamwork
No fixed meeting responsibilities.
Attended Meetings
Publicity
Zubair Saeed

Contact

Responsibilities:

This role involves the individual to manage all the publicity side of BOTA. You produce the monthly Bulletin newsletter and put in content that is of importance to the membership, you manage the social media side of BOTA (Facebook, Twitter) and get involved with course/conference advertising through BOTA. Finally you are involved in the production of the BOTA JOINT journal.

A typical week:

Involves responding to emails from other organisations looking to advertise through BOTA, answering queries from members and promoting any national collaborative audits. Once a month spend a few hours to write the Bulletin newsletter. Will also be involved heavily in promoting BOTA Summer School and Annual Congress so more time in the week is needed around then for BOTA publicity.

Desirable skills:

  • Organised
  • Be active/good grasp on social media platforms
  • Be able to design eye-catching adverts on PowerPoint or similar platform
  • Good communication with other members to get content for newsletter
• BOA Patient Liaison Group.
Attended Meetings
Web
Oliver Pearce

Contact

Responsibilities:

Weekly processing course advertising requests and working closely with treasurer to ensure invoices are distributed accordingly. Designing course adverts, creating course banners and designing other media for congress advertising. Backend running of the website and email accounts. Coordinating BOTA congress registration and event selling. Design and develop the congress app. Help create and design online surveys, forms and other databases for audit/research. Implement IT/web systems to help new projects for the committee.

A typical week:

Processing 2-5 adverts per week (3-4hrs/week). This can be very time consuming and requires a creative eye for banner/advert design. Answering queries with regards to congress registration, and managing waiting lists. Ongoing work with developing systems for BOTA projects/ideas.

Desirable skills:

  • IT literate
  • Eye for graphic design
  • Patience
No fixed meeting responsibilites.
Attended Meetings
Academic Rep
Rory Morrison

Contact

Responsibilities:

Organise abstract submissions for BOTA Congress (podium and poster) - Advertise, collate submissions, disseminate for judging, notify authors, run academic session at congress. Organise certificates for presenting authors at BOTA Congress. Organise medical student bursary awards. Attend co-opted committee meetings (see below). Develop trainee collaborative research networks. Contribute to writing JOINT magazine.

A typical week:

A lot of email administration! Busy at different times of year, in particular in the run-up to congress with tasks above.

Desirable skills:

  • Organised
  • Research-interested
  • Ability to work independently and as part of a team.
• British Orthopaedic Association Research Committee. • Royal Society of Medicine (Orthopaedic Council). • British Orthopaedic Research Society. • National Institute for Health Research MSK National Specialty Meeting
Attended Meetings
SAC Rep
Togay Koc

Contact

Responsibilities:

Attendance at SAC (RCS London), JCIE (RCS Edinburgh) and T&O Intercollegiate Exam Specialty Board (RCS Edinburgh) meetings. Liaison between above boards and the trainee body via meeting reports. Selection Design Committee involvement for National Selection involving meetings near end of one year tenure but continuing to National Selection episode following it.

A typical week:

Engage in regular e-mail and group conversations with rest of BOTA committee as well as tasks to do with Boards (e.g. Curriculum review, CCT guidelines, Selection design group, changes to training, etc). Assist trainees who contact about Curriculum, CCT, issues with ARCP/TPD/SAC LM, etc.

Desirable skills:

  • Post-FRCS (obligatory)
  • Understanding of diverse trainee needs that are represented by BOTA and the ability to represent these.
  • Ability and desire to clarify implications of board decisions for trainees
  • Fortitude to advance and defend trainee interests to board members
  • Attention to detail in reviewing curriculum and board documentation as well as meeting contents with trainees’ best interests in mind
  • Communicate salient summary of board meetings to trainees in written reports
• SAC • JCIE • ISB • SDG
Attended Meetings
World Orthopaedic Concern Rep
James Berwin

Contact

Responsibilities:

This position is now just a year old, and was created in response to growing demand by trainees for getting involved with Orthopaedics overseas. This year we conducted a national survey of UK trainees and TPDs to assess attitudes towards overseas work and presented this to the SAC. This role involves helping to shape guidance for trainees and trainers to engage in overseas work ethically, safely, responsibly, and in a way that is beneficial to training. As well as taking part in general BOTA business and initiatives, this role also requires you to chair the WOC-UK trainee committee, to raise awareness of overseas training opportunities amongst UK trainees, and to generate ideas to bring to the BOTA committee to be promoted nationally. You will also be responsible for filling the WOC-UK session at the annual BOTA congress. This is a busy role with a lot of potential for growth. It presents a real opportunity for you to have a positive impact on Orthopaedic training for trainees at home and abroad.

A typical week: -

Desirable skills:

  • Genuine interest in the state of Orthopaedic care globally
  • Prior experience of overseas Orthopaedics in low- and middle-income countries
  • Interested in teaching and training
  • Prior committee experience
• WOC-UK annual conference. • WOC-UK Executive and Trainee Committee meetings. • Global Surgical Frontiers.
Attended Meetings
BMA Rep
Tricia Walker

Contact

Responsibilities:

The Junior Doctors Committee (JDC) stands up for the rights of all Junior Doctors on training, education and contractual issues. The role of the BMA rep is to ensure that the voice and needs of the Orthopaedic trainee are heard and taken into account when decisions about Junior Doctors are being made.

A typical week:

The 2016 Junior Doctor is currently under review, the BMA rep must communicate with the Multi Speciality Working Group to keep update with any changes.

Desirable skills:

  • Able to be speak out on issues affecting Orthopaedic trainees
  • Good verbal and written communication skills
• BMA Multi Speciality Working Group Meetings. • Junior Doctor Conference. • Junior Doctor Committee Meetings.
Attended Meetings
Women in Surgery Rep
Rebecca Critchley

Contact

Responsibilities:

Port of call for any issues relating to women in surgery - working while pregnant and issues that may occur - on calls,  nights, cement, X-rays etc. Issues returning to work and those interested in LTFT, which is not exclusive to women. Available to answer questions for those considering a career in surgery.

A typical week:

Respond promptly to committee emails and any enquiries.

Desirable skills:

  • Friendly
  • Approachable
  • Organised
  • An interest in women in surgery
• RCS WinS conference • ASGBI WinS symposium
Attended Meetings
Junior Rep
Emily Barnard

Contact

Responsibilities:

General responsibilities include attending and contributing to committee meetings and supporting the Medical Student Representative in their role. The Junior Representative also taken on responsibilities allocated by the committee, such as assisting in the Junior/Medical Student steam at BOTA Summer School and Congress, organising a Junior Essay Prize, and attending appropriate national meetings. They should also be a good representative for BOTA, both regionally and nationally – maintaining BOTA’s ethos, supporting trainees, acting as a point of contact for more junior members and giving talks to medical students/ junior doctors if requested.

A typical week

Respond promptly to committee emails and any enquiries.

Desirable skills:

  • Have a good understanding of the transition from medical student to FY-doctor to Core Trainee to ST3
  •  Good team worker
  • Approachable
  • Clear communicator
• Core Surgical Advisory Committee meetings
Attended Meetings
Student Rep
Beth Dominguez

Contact

Responsibilities:

The BOTA Medical Student Representative is responsible for representing the views of medical students and provides insight on how BOTA can engage optimally and effectively with undergraduate students. Making and maintaining connections with multiple undergraduate surgical and orthopaedic societies are key responsibilities of the Medical Student Representative; advertising events and ensuring that students nationwide are aware of and are encouraged to interact with BOTA is the primary aim. Having these connections already will be advantageous. Attending undergraduate events such as conferences and workshops to talk about BOTA is also a significant responsibility which requires a certain amount of flexibility on one’s personal timetable. The Medical Student Representative is responsible for hosting and planning the Medical Student Day at the annual BOTA Educational Congress. Having previous experience of hosting and attending undergraduate and/or postgraduate conferences and workshops is essential.

A typical week:

  • Creating and updating contact details of undergraduate surgical and orthopaedic societies nationwide
  • Creating adverts of BOTA events tailored to medical students
  • Sending the above adverts to contacts within societies
  • Advertising regularly on social media (e.g. posting on undergraduate surgical society Facebook groups or pages, tweeting the events etc.)

Desirable skills:

  • Planning and organisational skills
  • Communication – work closely with committee and contacts from all medical schools
  • Public speaking skills
  • Experience with and good knowledge of undergraduate events and conferences
No fixed meeting commitments.
Attended Meetings
Scottish Rep
Louise Robiati

Contact

Responsibilities:

Liaison for Scottish orthopaedic trainees and national orthopaedic committees on matters affecting specialty training in Scotland from ST1-8. Supported by a team of four regional representatives (South-East Scotland, East, West, North). Course convener for the Scottish Trauma and Orthopaedics Trainees Symposium (STOTS) – an educational day and dinner for all orthopaedic trainees in Scotland. Held in september in conjunction with Summer SCOT conference the following day. Organise and run the Sgian-Dubh award - the Scottish Orthopaedic Trainer of the Year award, which is awarded at Winter SCOT. Organise and run the Bon Ouef award (every 2 years). This is the award given to the orthopaedic trainee who is voted by both trainees and consultants as the ‘Good Egg’ of the trainees. Attend committee meetings below and liaise back to BOTA.

A typical week-

Desirable skills:

  • Good understanding of Scotland training structure.
• Scottish Academy Trainee Doctor Group. • Royal College of Physicians and Surgeons of Glasgow Trainee Committee. • Scottish Committee for Orthopaedics and Trauma. • Trauma and Orthopaedics Scottish Training Improvement Group. • Royal College of Surgeons of Edinburgh Sub-Specialty Board
Attended Meetings
Welsh Rep
Darren Ebreo

Contact

Responsibilities:

Representing interests of orthopaedic trainees on matters affecting speciality training in Wales. Involves close interface with the Deanery/Health Education & Improvement Wales via TPD and Wales training programme educational committee. Attendance at pan-specialty trainee engagement forums, promotion of surgical/orthopaedic careers and widening participation initiatives at a regional and national level. Responsible for raising awareness of excellent training opportunities available in the region and welcoming of new trainees to Wales as well as co-ordinating aspects of the Welsh Orthopaedic Society Meeting and the annual Registrar Research Day including nomination and voting for Welsh Trainer of the Year. The logistics of this are supported by a Welsh Regional BOTA rep. There is plenty of scope to engage as a BOTA representative on other committees and to take a role in helping to organise and co-ordinate BOTA events and campaigns.

A typical week:

Answering trainee queries, interacting with the Deanery directly or via TPD, sitting on local committees and general engagement with rest of BOTA committee via email and group conversations takes on average an hour a week at most. Gets busier around major meetings/events e.g. Congress, Summer School, Registrar’s Day.

Desirable skills:

  • Easily accessible and approachable
  • Sociable
  • A working knowledge of the Welsh training system
Attended Meetings
Northern Ireland Rep
Graham Finlayson

Contact

Responsibilities:

The Northern Ireland Rep is a slightly unusual job on the BOTA committee in that your main role is to represent a region and highlight the slightly unusual political challenges that can be faced in work to the rest of the committee. As I type, we have been without a government in Stormont for over a year and half, and the impact is being felt within the NHS and amongst trainees. We have the longest waiting times in the UK, and are increasingly seeing elective surgery impacted by trauma and bed pressures. On the committee, I feel that the position requires you to be highly adaptable – at major events you often have the time to do things others cannot due to their more pressured roles with increased responsibilities, and need to accept that the unglamorous jobs need doing! 

A typical week: -

Desirable skills:

  • You need to be committed to contributing to the committee both at meetings and between them, and have a clear understanding of the amount of time that the role can occupy as you support your colleagues in their roles.
  • It is also important to have clear lines of communication with your own regional trainees so that information can be fed back in a two-way process. We have had strong regional engagement with BOTA over the last few years and I feel that the NI rep has a huge responsibility to drive this forward as much as possible.
Attended Meetings